Central Business office

Kimberly Cooper, Controller

VISION

The Central Business Office (CBO) is responsible for payroll processing, accounts payable and receivable, grants management, budget preparation, fiscal year close-out and start-up, procurement card program, offender 1099 reporting, contracts and fleet management.

General activities include the following:

• Provide information and training opportunities to the facility financial personnel regarding Department and State Accounting policies and procedures.
• Support the development of the Department's annual budget.
• Continue efforts to automate documentation and central business operations.
• Perform internal control reviews throughout the year to ensure proper procedures are followed and accurate documentation is maintained.
• Maintain accurate and timely records and processing of payroll to approximately 2,600 employees.
• Maintain Department's official Purchasing Manual to provide all financial officers and other staff a valuable tool for procurement and contracting activities.
• Manage the Department's contracts.
• Process purchasing documents, including Requisitions, Purchase Orders, and Purchase Order Modifications.
• Manage the Department's fleet of vehicles to include inventory tracking, mileage management, usage review, vehicle reservations and violations/misuse resolution.
• Manage the Department's Procurement Card (PCard) Program to include enrolling new applicants, credit and profile adjustments, internal control reviews and account closings.
• Manage the Department's annual GAAP reporting package.
• Manage the Department's annual offender 1099 reporting.